Save time, close faster.
Automate prepaid expenses.

Automate prepaid expense recognition, automatically allocating costs to the relevant month, without the need for laborious spreadsheets. 

Prepaid expenses, lease payments, travel or event costs, server hosting, even interest costs can be fully automated, streamlining your financial processes.

 

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ScaleXP is a certified app partner for leading accounting systems:

Quickbooks logo
Xero logo
Sage logo
Zoho logo
Microsoft Dynamics 365 logo
illustration of importing key bill information

Work smarter, not harder

Automating prepayments and cost recognition in ScaleXP is simple.

illustration of importing key bill information
  • All bills are imported directly from your accounting system.
  • A sophisticated series of natural language algorithms read and process all the text and data on each bill.
  • Detailed expense schedules are prepared by supplier, invoice, or general ledger account code.
  • You simply review the schedules, check the journals and post them to Xero or QuickBooks.

Close the month 3-5 days faster

A laptop showing charts of data, and the different accounting and payments systems that can integrate with ScaleXP - Stripe, Xero, QuickBooks, Sage, and Microsoft Dynamics.

Accounting teams that use ScaleXP close the month up to 5 days faster, completely eliminating the need to track prepaid expenses in spreadsheets.

  • Deep links to the accounting system ensure all bills, credit notes - even modifications and late adjustments - are processed.
  • Multiple currency support ensures that all data in ScaleXP matches FX rates in your accounting system.
  • Draft journals are prepared, ready for your review. These can be posted to Xero or QuickBooks in a few clicks.
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A laptop showing charts of data, and the different accounting and payments systems that can integrate with ScaleXP - Stripe, Xero, QuickBooks, Sage, and Microsoft Dynamics.
support fee covering 3 years

Improve accuracy

support fee covering 3 years

ScaleXP’s algorithms are highly accurate and able to allocate costs by day. Our clients use the technology to:

  • Improve the accuracy of leasing charges, even across bills with 100s of line items.
  • Allocate IT server costs precisely by day.
  • Recognise interest costs in the correct month.
  • Improve the accuracy of marketing spend, ensuring that travel costs, conference or event spending is tracked precisely by month.

With ScaleXP you can

Be always up to date

ScaleXP imports and processes bills daily, ensuring your prepaid expenses are always up to date. There is no need to worry about a colleague’s holiday or wonder when the prepayments spreadsheet was last updated.

Get started quickly

In two clicks, your accounting system is connected. The system will then go to work creating a prepayment schedule for you. The results are ready in about 15 minutes.  

Be always audit ready

All costs recognised are in line with IFRS and GAAP. Easily troubleshoot by clicking a bill or line item to see the fine details. Quickly export to spreadsheets to share line by line cost allocation with auditors.

What our customers say

Rarely do you see something that works so well out of the box. I compared this with multiple vendors out there and can say that this product won hands down. Very good support, they listen and they adapt as well. Great tool!
Serge Milbank - Founder & CEO - Xero App Store Review
Thanks to ScaleXP we're now producing more insights, faster and with greater accuracy. The system is intuitive, user friendly and constantly improving. The team made us successful with the product from the outset.
Tom - Commercial Analyst - Xero App Store Review
Excellent system, the team are extremely knowledgeable and help set everything up. Super easy to use.
Jen - Finance Controller - Xero App Store Review
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Award Winning App

ScaleXP is one of the top apps in the Xero app store and a ‘2023 Xero Staff Pick’.   

Read all of our reviews from Xero users here. 🎉

Interested in learning more?

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