ScaleXP connects HubSpot and QuickBooks so finance, sales and leadership can work from the same revenue data.
in Xero & QuickBooks app stores
HubSpot holds the commercial data behind revenue, including Deals, Products, Line Items and renewals.
QuickBooks holds invoices, payments and accounting records.
When these systems operate separately, teams often work from different versions of revenue performance. ScaleXP connects HubSpot and QuickBooks so sales, finance and leadership can report from one shared revenue view.
For broader CRM-to-accounting workflows, see CRM Accounting Integration Software.
A HubSpot QuickBooks integration should do more than move information between systems.
ScaleXP connects CRM and accounting data into a revenue intelligence layer that supports billing, invoicing, revenue recognition, forecasting, SaaS metrics and board reporting.
This creates one trusted view of revenue across finance, sales and leadership.
HubSpot contains much of the information needed for billing, including Deals, Products, pricing and contract dates.
ScaleXP uses that data to prepare QuickBooks invoice outputs for finance review, reducing manual re-keying while keeping finance in control of the final invoicing process.
For billing-specific workflows, see CRM Billing and Invoicing Automation.
When a Deal reaches Closed Won, finance should not need to recreate the transaction manually in QuickBooks.
ScaleXP helps prepare invoice outputs using HubSpot Deal and Line Item data, creating a more structured deal-to-invoice workflow.
Finance remains in control of customer details, billing timing and accounting treatment before final approval.
ScaleXP can map HubSpot billing data into QuickBooks-ready invoice outputs.
Finance reviews outputs before invoices are finalised, preserving accounting control and reducing manual handovers between sales and finance.
A HubSpot QuickBooks integration should not stop at invoice creation.
Sales, finance and customer success teams also need visibility into invoice and payment status.
QuickBooks remains the accounting system and HubSpot remains the CRM. ScaleXP keeps revenue information aligned across both.
HubSpot contains valuable commercial context. QuickBooks contains the accounting record.
ScaleXP helps finance teams use both.
Where configured, HubSpot Deal and Line Item data can be combined with QuickBooks invoices to support revenue recognition, deferred revenue and accrued revenue workflows.
For more detail, see Revenue Recognition Software.
Billing and revenue recognition do not always happen in the same period.
ScaleXP helps finance teams use HubSpot and QuickBooks data to support deferred revenue, accrued revenue and recognised revenue schedules.
ScaleXP helps connect commercial activity in HubSpot with accounting treatment and reporting in QuickBooks.
For deferred revenue workflows, see Deferred Revenue Software.
Some businesses sell to an end customer but invoice a distributor, reseller or channel partner.
ScaleXP can support workflows where the HubSpot customer differs from the QuickBooks billing customer.
This helps finance maintain accurate reporting where Sold To and Billed To customers differ.
HubSpot and QuickBooks answer different reporting questions.
ScaleXP joins CRM and accounting data so teams can analyse commercial and financial performance from one reporting layer.
This gives finance, sales and leadership a shared view of revenue performance.
Revenue workflow
HubSpot + ScaleXP + QuickBooks
HubSpot + QuickBooks only
Join CRM and accounting revenue data
Yes
Limited
Create QuickBooks invoice outputs from HubSpot Deals
Yes
Limited
Sync invoice and payment status back to HubSpot
Yes
Limited or requires configuration
Use HubSpot data for revenue recognition schedules
Yes
Not included
Forecast revenue from HubSpot pipeline and QuickBooks actuals
Yes
Not included
Build board-ready revenue intelligence dashboards
Yes
Not included
ScaleXP is designed to work with your existing HubSpot and QuickBooks setup.
Most companies can be fully operational within a few weeks, depending on complexity and reporting requirements.
Reduce time spent manually tracking deferred revenue, income in advance and pre-paid expenses. Eliminate tedious spreadsheet tracking and improve accuracy.
ScaleXP fully automates revenue recognition and prepayments using a sophisticated series of text recognition algorithms, which read and process all of the data and text on invoices.
ScaleXP builds a forecast directly from HubSpot and QuickBooks or Xero
Keep your teams aligned with a seamless sync between HubSpot and your accounting software (Xero, QuickBooks).
ScaleXP automatically updates payment status and customer financial info in real time, so your sales and customer success teams can instantly see if a client is up to date or overdue, all within HubSpot.
+ accounting data
+ accounting data
Fully integrate HubSpot and accounting data
Ensure all invoices are issued on time
In limited cases
Automatically track contract renewals
In limited cases
Understand data using AI powered dashboards across integrated datasets
Understand the highest growth customers, their channel, sector and geography
Automate business critical KPIs by fully integrated data sets
Automate sales forecasts
We are a SAAS company with multiple entities and currencies and use ScaleXP for revenue recognition and consolidation. I'm very impressed how quickly ScaleXP can sync and pull through this data. It's saved us lots of manual processes.
Xero Review 
Invoicing and associated reporting can be fully automated in Xero and QuickBooks.
ScaleXP will automatically provide a two way sync between HubSpot and your accounting system once daily. You can also generate an immediate sync at any time, as often as you like.
Xero and QuickBooks can be automatically updated with draft revenue recognition journals. You simply review and click to approve. Journals can not be automatically passed to Zoho Books, but ScaleXP provides the full journal and a comprehensive CSV download.
Yes. ScaleXP provides full automation of all your sales revenue, past, current and future, including providing the associated accounting journals for accruals and deferrals in Xero and QuickBooks.
Further, ScaleXP provides a full breakdown of all revenue shown on your Income Statement as well as all deferred income and accrued revenue shown on your Balance Sheet.
Revenue recognition schedules can be viewed by customer, by invoice, and by general ledger code. And, in case that’s not enough, all schedules can be downloaded to a spreadsheet or CSV.
By default, ScaleXP syncs daily between HubSpot and your accounting software. However, you can also trigger an immediate sync at any time. This ensures that new deals, invoices, and payments stay current across both systems on a daily basis.
Currently ScaleXP’s HubSpot invoicing automation works with Xero and QuickBooks. Invoices generated from HubSpot are posted directly into Xero or QuickBooks, where you can finalize and send them. (If you use other accounting software, ScaleXP can still produce the required journal entries for you to upload.)
Yes. HubSpot and QuickBooks can be connected so sales and finance teams can share customer, invoice, payment and revenue information.
ScaleXP goes further by joining HubSpot and QuickBooks data into a revenue intelligence layer for billing, invoicing, revenue recognition, deferred revenue, forecasting, SaaS metrics and reporting.
Yes. ScaleXP can use HubSpot Deal and Line Item data to prepare QuickBooks invoice outputs for finance review.
This helps finance teams move from Closed Won Deal to billing without rebuilding the deal manually in QuickBooks.
ScaleXP can use HubSpot data such as Company, Deal, Product, Line Item, quantity, price, start date, end date, billing frequency and renewal information to support invoice output creation.
Yes. Where configured, ScaleXP can sync invoice and payment status back into HubSpot so sales and customer success teams can see billing progress and payment context without asking finance for manual updates.
This helps teams identify unpaid invoices, billing gaps and customer issues earlier.
Yes. HubSpot Deal data can provide useful commercial context for QuickBooks revenue recognition, including Company, Product, Line Item, contract term, billing dates, service periods, renewal information and owner.
ScaleXP can combine HubSpot data with QuickBooks invoice data to support recognised revenue, deferred revenue and accrued revenue schedules.
This helps finance teams connect commercial activity with accounting treatment and reporting.
ScaleXP can work with QuickBooks Online, including Simple Start.
The best setup depends on the finance workflows you need, such as invoicing, classes, locations, revenue recognition, reporting, consolidation or forecasting.
Even if you are using a simple QuickBooks setup today, ScaleXP can help connect QuickBooks and HubSpot data into a stronger revenue reporting layer.
QuickBooks Classes can be used to report revenue, costs or profitability by business unit, product line, department, region, channel or another management reporting dimension.
ScaleXP can help connect HubSpot Deal and Line Item data with QuickBooks Classes so finance teams can report revenue by customer, Company, Deal, Product, HubSpot owner, class or other commercial dimension.
This is especially useful where HubSpot holds the commercial detail, but QuickBooks holds the accounting record.
Yes. Many companies manage sales through one HubSpot portal but operate several legal entities in QuickBooks.
ScaleXP can support workflows where HubSpot Deals are mapped to the correct QuickBooks entity for billing, revenue recognition, forecasting and reporting.
This is useful for multi-entity groups that want one commercial pipeline view in HubSpot and separate accounting records in QuickBooks, while still producing consolidated revenue reporting for leadership and board packs.
No. HubSpot remains the CRM and QuickBooks remains the accounting system.
ScaleXP sits between them as the revenue intelligence layer, joining the data for billing, invoicing, revenue recognition, forecasting, SaaS metrics and reporting.
This means teams can keep their existing systems while improving finance workflows and revenue visibility.
Yes. ScaleXP can support workflows where the end customer is tracked in HubSpot but the invoice is raised to a distributor, reseller or channel partner in QuickBooks.
This helps finance bill the right customer while keeping commercial reporting connected to the real end customer.
This is useful for channel sales billing automation, reseller billing automation, distributor invoicing and Sold To / Billed To workflows.
Yes. ScaleXP can support reporting, forecasting, revenue recognition and consolidation across multiple QuickBooks entities, depending on the company setup and required workflows.
This is useful for companies that use one HubSpot portal for sales but several QuickBooks entities for accounting.
Getting started with ScaleXP is easy! Try it for yourself free for 7 days. Or, if you have specific questions, just use the button to the right to schedule a quick meeting.