Revenue Recognition Software for Xero & QuickBooks Online

Yes. ScaleXP uses AI to read the service start and end dates on each Xero or QuickBooks Online invoice line.

It then spreads the revenue across the months it is earned.

A $12,000 annual subscription invoiced on January 1 becomes $1,000 of revenue a month, with the deferred balance falling to zero by December.

Where an invoice carries no dates, ScaleXP uses your rules or the CRM deal instead, and finance approves each journal before it posts.

Yes. ScaleXP loads your existing deferred revenue balance from Xero or QuickBooks Online as the opening position.

It then prepares a true-up journal so the ledger and the schedules agree; it posts once finance approves.

You can start partway through the year, and import invoice history back to January 1, 2018 if you want earlier periods scheduled too.

Revenue recognition software works out when invoiced or contracted revenue is earned and belongs in the P&L under ASC 606 or IFRS 15.

It turns invoice, contract and service-period data into schedules of recognized, deferred and accrued revenue, prepares the month-end journals, and keeps the detail behind every balance.

ScaleXP does this on top of Xero and QuickBooks Online, so finance teams automate revenue recognition without replacing their ledger or moving billing to a new platform.

Yes. Most SaaS finance teams start by taking the spreadsheet out of the loop. With ScaleXP, the subscription invoices you already raise in Xero or QuickBooks Online become the source.

AI reads each line's service dates, your rules are applied by product or customer, and a schedule is built for every invoice.

Each month ScaleXP prepares the journal for finance to approve. Revenue is reviewed at month-end, not rebuilt, and ARR and MRR come from the same data.

Yes. When revenue is earned before you invoice, such as work billed in arrears or usage billed later, ScaleXP records it as accrued revenue.

It works from the contract, the CRM deal or usage data, and prepares the accrual journal for finance to approve.

Recognized, deferred and accrued revenue sit side by side, reconciled to Xero or QuickBooks Online. See accrued revenue automation.

Yes. ScaleXP supports usage-based revenue recognition alongside subscription revenue. Metered or consumption charges follow their own treatment, while platform fees are spread over the service period.

Different invoice lines can follow different treatments, which suits SaaS and AI companies with hybrid pricing: a monthly platform fee plus usage.

Recognized, deferred and accrued revenue all come from the same data, and finance reviews each journal before it reaches Xero or QuickBooks Online.

ScaleXP gives each element of a bundle, or multi-element contract, its own schedule. An invoice combining an annual subscription, an onboarding fee and professional services is split by line.

Each line follows the recognition period and treatment finance has set.

Finance sets the standalone selling price (SSP) of each element, and ScaleXP allocates the bundle price across the elements by SSP.

It applies that allocation consistently every month and keeps the invoice-level detail for audit.

Yes. When contract dates live in your CRM rather than on the invoice, ScaleXP takes them from the HubSpot, Salesforce or Pipedrive deal and builds the schedule from them.

Revenue then follows what was sold, even when invoices are raised on a different cycle.

CRM integrations can be added to any plan, and the two-way sync keeps deal and invoice data in step, so it's there when you need it.

Yes. Finance configures recognition rules in ScaleXP by product, customer or account, so every matching invoice line follows the same treatment without anyone re-reading the invoice.

Use rules for products with standard terms, such as annual support, or for invoices that don't state service dates.

Rules are set once and applied consistently every month, and every resulting journal is prepared for finance to review and approve before it posts to Xero or QuickBooks Online.

For subscription businesses on Xero or QuickBooks Online, ScaleXP automates the part of ASC 606 and IFRS 15 that repeats every month: recognizing revenue as each performance obligation is satisfied.

It builds the schedules, separates recognized, deferred and accrued revenue, and prepares journals with invoice-level evidence for audit. Steps one to four stay with finance.

Billing platforms such as Maxio, Chargebee RevRec and Zuora, and ERPs such as NetSuite, also automate ASC 606, but they replace your invoicing or your ledger.

See our ASC 606 guide.

Yes. ScaleXP uses AI to read service dates, billing terms and contract details from invoices and CRM data, but every schedule and journal is prepared for finance to review.

Nothing posts to Xero or QuickBooks Online until finance approves it. Exceptions such as missing dates, credit notes and unusual terms are flagged for review first.

The AI removes the manual preparation; the accounting judgment and the final sign-off stay with your team.

It depends on where you want invoices to live. ScaleXP keeps invoicing in Xero or QuickBooks Online and automates revenue recognition on top.

CRM deals become Xero invoices (draft or approved) or QuickBooks Online invoices (Send Now or Wait Until Approved), each feeding ASC 606 and IFRS 15 schedules and journals.

Billing platforms such as Maxio and Chargebee replace invoicing and add revenue recognition to it.

If you want to keep Xero or QuickBooks Online, ScaleXP is the stronger choice. ScaleXP doesn't support QuickBooks Desktop, NetSuite or Sage.

Yes.

ScaleXP schedules revenue across multiple financial years and recalculates the remaining schedule when an invoice is credited, renewed or amended, or when a contract adds free months or an extension.

Each change is flagged for finance to review before anything posts, so the deferred revenue balance stays right without rebuilding the spreadsheet.

Groups can report the result across entities and currencies, reconciled to Xero or QuickBooks Online.

Revenue recognition is included from ScaleXP's Starter plan, with plans from $125 a month and never a percentage of your revenue.

Prices in every currency, and the 7-day free trial on your own data, are on the pricing page.

With Xero or QuickBooks Online alone, customers are live within 1 week; adding a CRM integration takes about 3 weeks.

Every plan includes tailored onboarding: 1 hour on Starter, 3 hours on Growth and Scale.