XERO & Quickbooks USERS

Streamline your month-end close

Stop spending days in long and error prone spreadsheets to close the month. Xero and QuickBooks users close 75% faster each month.

  • Works in lock-step with Xero or QuickBooks,
    ensuring full data integrity.
  • Automate deferred revenue, accrued revenue,
    prepaid expenses.
  • Improve accuracy and ensure that all calculations are compliant with US GAAP and IFRS.
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4.9

Based on all reviews in the Xero and QuickBooks app stores

ScaleXP is an approved app provider for all major accounting & CRM systems

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How the tech works

ScaleXP is a Xero and QuickBooks certified app that uses technology to streamline your month end close.

  • A sophisticated series of algorithms read and process all data and text on your customer invoices and supplier bills.
  • IFRS and GAAP compliant revenue and cost schedules are prepared, ready for your review & confirmation.
  • Journals can be posted back to Xero or QuickBooks in 2 clicks, with full audit detail as downloadable spreadsheets.

Fully automate
deferred revenue

  • A sophisticated series of natural language algorithms read and process all data and text on your invoices
  • Moves in lock-step with Xero and QuickBooks, importing all invoices, credit notes, even late modifications.
  • Schedules are fully GAAP and IFRS compliant and audit ready.
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How can I automate accrued revenue?

  • ScaleXP’s AI takes information from your accounting and CRM systems to suggest accrued revenue based on pending invoices, renewals, new deals, and existing contracts
  • All accrued revenue suggestions are quick and easy to review
  • The system flags accrual releases as soon as the invoice is issued.
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Prepaid expense tracking
made so easy

  • All bills are imported directly from your accounting system. 
  • A sophisticated series of natural language algorithms read and process all of the text and data.
  • Detailed expense schedules are prepared by supplier, by invoice or by general ledger account code. 
  • You just review, confirm and click to post the journal. It’s that easy!
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Consolidate and report with ease

Consolidate your financials, your SaaS and subscription metrics, with clear and flexible FX tracking.
  • Understand key business metrics across the group - MRR, ARR, new customers, churn, NRR, and so much more.
  • Integrate Xero Tracking Codes and QuickBooks Classes into your consolidation, making it easy to report by department or business unit.
  • ScaleXP offers the most flexible and sophisticated reporting platform for SaaS and subscription companies globally.
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Award winning platform

We’re thrilled that ScaleXP was selected as a “2023 Xero Staff Pick” and a “2025 Xero Featured App”, the highest awards that Xero gives its apps. This was based on our straight 5 star reviews and the overall quality of our integration.  

To read our latest customer reviews, directly in the Xero app marketplace, just click here.

Join Nomadic Learning & hundreds of other companies closing month end faster.

Nomadic started using the ScaleXP revenue recognition functionality in early 2023. They then expanded to financial consolidation, SaaS metric reporting, sales pipeline tracking, and cost management.
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Transitioning Nomadic to the ScaleXP platform has been a truly transformative process. The platform is an absolute game changer, with easy to use tools and features that solve complex and otherwise time intensive problems.

Michele Ocampo

Head of Finance & People

Month-end close FAQs

Finance teams using ScaleXP report saving between 3 and 5 days each month by automating time-consuming tasks like deferrals, accruals, and prepaids.

ScaleXP is the leading platform to streamline and automate your month end close, using machine learning and AI. SME close faster, improve accuracy and free up time for high value activities.

ScaleXP automates your month-end close using automation and AI. The system will provide deferred revenue journals, accrued revenue journals, and prepaid expense journals. Journals are detailed, with full audit back up, and can be easily reviewed before they are posted.

Invoices are scanned and used to generate accurate, compliant revenue recognition schedules. These journals are fully audit-ready and sync with your ledger.

Accrued revenue is suggested based on CRM and accounting data, including renewals and milestones. Accruals are reversed automatically when actual invoices are issued. This approach ensures that you easily identify invoices which need to be accrued and those to be release.  Accrued revenue journals are provided and can be posted to your accounting system in 2 clicks.

ScaleXP will fully automate your prepaid expense tracking. The system imports bills from your accounting system, identities when cost should be recognised and provides a full suite of journals.

Yes, when it comes to multi-entry reporting, ScaleXP is the #1 platform for flexible, real-time consolidation that CFOs actually love to use. We provide consolidated views of your financials and business critical metrics across entities, departments, and currencies. It supports FX adjustments and allows group and business-unit level reporting.