Stripe captures billing and payment activity. QuickBooks records accounting entries. Neither system:
Even when Stripe and QuickBooks are connected, finance teams still rebuild reports manually. As volume grows, spreadsheets return. Reporting slows. Confidence drops.
ScaleXP exists to remove that friction.
ScaleXP sits between Stripe and QuickBooks as an intelligent finance logic layer. The flow is simple:
ScaleXP lets finance teams to import Stripe metadata directly into the finance model. You can select any two Stripe metadata fields to flow into reporting, enabling richer analysis without custom development or spreadsheets.
ScaleXP applies consistent rules across:
ScaleXP is used for revenue recognition, deferred revenue management, and board-ready financial reporting across Stripe and QuickBooks.
By adding a finance logic layer between Stripe and QuickBooks, ScaleXP interprets Stripe billing activity, applies revenue recognition rules, and produces accounting-ready journals and metrics that reconcile directly to the QuickBooks ledger.
Native Stripe–QuickBooks syncs move data. Only ScaleXP applies finance logic so numbers reconcile and hold up in reporting.
Capability
Payments & transactions
Revenue recognition logic
Manual
Deferred revenue tracking
Manual
Targets vs actuals
Manual
Stripe metadata in reports
Manual
Any 2 fields
Metrics tied to the ledger
ScaleXP is designed for finance teams, CFOs, and founders running Stripe and QuickBooks at scale who need:
With ScaleXP, David replaced his complicated, manual revenue recognition processes with a simplified, fully automated system.
This eliminated hours of spreadsheet work and custom coding, letting him apply consistent rules across Stripe data flowing into QuickBooks.
No. Stripe remains the billing system. QuickBooks remains the accounting ledger. ScaleXP works alongside both, adding finance intelligence rather than replacing core systems.
ScaleXP automatically applies deferred revenue logic to Stripe billing activity and posts accurate schedules and journals into QuickBooks so balances reconcile to the ledger.
Yes. ScaleXP consistently handles refunds, credits, upgrades, downgrades, and plan changes so revenue and metrics remain accurate without manual adjustment.
Yes. ScaleXP allows finance teams to select up to two Stripe metadata fields and include them directly in financial reporting and analysis.
Yes. ScaleXP is designed so metrics and reports tie directly back to the QuickBooks ledger, reducing reconciliation work and surprises.
Yes. ScaleXP supports increasing transaction volume, subscription complexity, and reporting requirements as businesses scale.
Getting started with ScaleXP is easy! Try it for yourself free for 7 days. Or, if you have specific questions, just use the button to the right to schedule a quick meeting.
This app has made my team’s life a lot easier by simplifying and automating the revenue recognition from Quickbooks. The tool also has a lot of great SaaS reporting.