HUBSPOT AND QUICKBOOKS integration

Automate subscription management in HubSpot and QuickBooks with ScaleXP

Dashboard displaying revenue data with QuickBooks and HubSpot logos in the corner.

Seamlessly combine data from HubSpot with QuickBooks to make better decisions.

  • Ensure all invoices are issued on time with integrated billing
  • Track contract renewals
  • Fully integrate QuickBooks & HubSpot data for greater insights
Book a Demo
Dashboard display featuring QuickBooks and HubSpot logos alongside data visualizations.
Laptop screen displaying a financial report with invoice details and a QuickBooks logo.

Smarter reporting

Laptop screen displaying a financial report with invoice details and a QuickBooks logo.

ScaleXP is an easy-to-use yet powerful solution designed specifically for B2B finance teams, providing everything you need to seamlessly integrate QuickBooks & HubSpot.

The system will track through the sales funnel, highlighting when deals are ‘closed won’, and it is time to prepare the invoice. Sales pipelines and conversion can be easily tracked over time, making it easy to compare current and historical performance.

Read more about Smart Reporting here

Revenue recognition streamlined

User interface of ScaleXP showing a revenue dashboard with subscription details and financial data.

ScaleXP streamlines all parts of revenue recognition, starting with deals won in HubSpot.

  • As invoices are issued, ScaleXP will automatically allocate revenue by month, using all of the data and text on the invoice.
  • Manual tracking is reduced, and you have an accurate, real time view of revenue.

Read more about Revenue Recognition here

User interface of ScaleXP showing a revenue dashboard with subscription details and financial data.

Hubspot + ScaleXP Delivers More

+ QuickBooks

+ accounting data

Fully integrate Hubspot and accounting data, without the need for unique identifiers

Automate revenue forecasting, from integrated QuickBooks + HubSpot data

Ensure all invoices are issued on time

In limited cases

Automatically track contract renewals  

In limited cases

Understand data using AI powered dashboards across integrated datasets 

Understand the highest growth customers, their channel, sector and geography

Automate business critical KPIs by fully integrated data sets

Book Demo
Financial reporting dashboard displaying metrics like MRR, ARR, CAC Payback, and LTV on a laptop screen.

Subscription & SaaS metrics made easy

Financial reporting dashboard displaying metrics like MRR, ARR, CAC Payback, and LTV on a laptop screen.

HubSpot pipeline and conversion data can be combined seamlessly with QuickBooks to automate subscription metrics and KPIs.

Complex metrics such as ARR, MRR and unit economics can be fully automated using your QuickBooks and HubSpot data.

Scale XP has a predefined metric library, filled with industry standard calculations, which are easy to customize for your business.

SaaS or tech companies read more here

Move your finance team from routine processing to powerful business partner

A circular clock icon with a turquoise outline and clock hands indicating time.

Monitor sales pipeline

Monitor your sales pipeline over time to understand trends and issues. Easily track changes in the size of your pipeline by stage, number of deals, conversion between stages and closure rates.

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Booked vs. billed in a click

Easily check that all invoices are issued, using our booked vs. billed report. The report provides a list of deals won in HubSpot and invoices issued in QuickBooks, making it easy to check that every invoice is issued and that all amounts are correct.

A presentation slide featuring a graph with an upward trend on a yellow background.

Track actuals vs. targets, or forecast

Automatically track actual sales performance compared to a budget or latest forecast. Targets include a wide variety of metrics including number of deals in the pipeline, conversion rates by pipeline stage, deal conversion rates.

Nourish logo featuring a stylized design with blue and black text.

Join Nourish & hundreds of other companies automating complex financial reporting.

Nourish started using the ScaleXP revenue recognition, SaaS metrics and consolidation functionality in late 2022 to enable them to speed up production of monthly board packs and performance analysis.

3+ days

Saved per month

1,000+

Deferred Rev Accounts

6

Deferred Rev Accounts
We have been able to significantly reduce the time to prepare our monthly reporting packs, feeding into a group board pack at the click of a button with 100% accuracy. We also have a real time view of our ARR bridge, are able to get to SaaS metrics quickly and also to sanity check that invoicing aligns with contracts.
A man with short brown hair smiling while seated in an office chair, wearing a blue shirt.
John Billington
Chief Financial Officer

QuickBooks HubSpot Contract Management FAQs

Yes.  ScaleXP provides full automation of all your sales revenue, past, current and future, including providing the associated accounting journals for accruals and deferrals in QuickBooks.

Further, ScaleXP provides a full breakdown of all revenue shown on your Income Statement as well as all deferred income and accrued revenue shown on your Balance Sheet. 

Revenue recognition schedules can be viewed by customer, by invoice, and by general ledger code. And, in case that’s not enough, all schedules can be downloaded to a spreadsheet or CSV.

ScaleXP will automatically provide a two way sync between HubSpot and QuickBooks once daily.  You can also generate an immediate sync at any time, as often as you like.

QuickBooks can be automatically updated with draft revenue recognition journals. You simply review and click to approve.  ScaleXP also provides a comprehensive CSV download.