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QuickBooks and Xero users
Automate Accrued Income Without Spreadsheets
ScaleXP identifies revenue earned but not yet invoiced by analysing invoice data, draft invoices, repeating invoices, even CRM data can be included. The platform:
- Automatically calculates accrued income
- Eliminates inevitable errors in spreadsheet accrual schedules
- Generates audit-ready journals instantly
4.9
in Xero & QuickBooks app stors
ScaleXP is an approved app for leading accounting & CRM systems
Accrued income is often managed in spreadsheets
ScaleXP identifies revenue earned but not yet invoiced by analysing invoice data, draft invoices, repeating invoices, even CRM data can be included. The platform:
- Spreadsheets have errors
- Connections to your CRM enable seamless communication without removing finance control
- Accrual reversals are tracked manually after invoicing, making it easy to overlook a late change
AI-powered accrued income automation
ScaleXP identifies revenue earned but not yet invoiced by analysing invoice data, draft invoices, repeating invoices, even CRM data can be included. The platform:
- Reads accounting and operational data to identify revenue that has been earned but not yet invoiced.
- Has AI models trained on IFRS, FRS102, ASC 606, and GAAP frameworks automatically calculate accrued income and generate structured journal entries.
- Flags accrual releases as soon as the invoice is issued.
How It Works
ScaleXP identifies revenue earned but not yet invoiced by analysing invoice data, draft invoices, repeating invoices, even CRM data can be included. The platform:
- Reads all data and text on invoices
- Imports draft invoices before they are issued
- Imports repeating invoices to detect recurring revenue patterns
- Connects to CRM systems including HubSpot, Salesforce, and Pipedrive.
ScaleXP automates earned but uninvoiced revenue under IFRS and GAAP, with journals using Xero Tracking Codes and QuickBooks Classes for precise allocation and a complete audit trail.
What Changes for Your Team
Before ScaleXP
- Accrued income calculated manually in spreadsheets
- Journals prepared during month-end close
- Matching logic updated manually each period
- Accrual reversals tracked manually after invoicing
After ScaleXP
- Accrued income calculated automatically from accounting and CRM data
- Journals generated instantly for finance review
- Revenue matching rules applied consistently across periods
- Accrual reversals triggered automatically when invoices are issued
Save Time Every Month
Automated accrual calculations eliminate manual work, helping finance teams using ScaleXP save around three days per month on accrual schedules and journals.
- Reduced spreadsheet preparation
- Faster close preparation
- More time reviewing financial results
Improve Revenue Recognition Accuracy
Accrued income is calculated consistently across periods, with AI models built for IFRS and GAAPensuring accurate revenue recognition in financial reports.
- Accurate revenue reporting
- Reduced risk of missed accrual adjustments
- Consistent accounting policy application
Strengthen Financial Governance
Structured accrual workflows deliver transparency and audit readiness, giving finance leaders full traceability across schedules, journals, and invoice activity.
- Clear audit trail for accrued income journals
- Transparent revenue recognition processes
- Improved accounting policy control
Spreadsheet Accruals vs ScaleXP Automation
Spreadsheet Accruals
- Revenue accrual calculations are maintained manually
- Matching rules updated each accounting period
- Journals created manually during close
- Limited visibility into revenue earned but not yet invoiced
ScaleXP Accrual Automation
- Accrued income calculated automatically from accounting and CRM data
- AI applies consistent IFRS and GAAP accounting logic
- Journals generated instantly and synced to accounting systems
- Real-time visibility into earned but unbilled revenue
With the ScaleXP platform, you can:
- Close the Month Faster: Continuous accrual preparation reduces manual work during month-end close and stabilises the close process.
- Eliminate Spreadsheet Accrual Schedules: Automated accrual calculations replace spreadsheet logic used for tracking earned but unbilled revenue.
- Increase Reporting Accuracy and Control: Finance leaders gain reliable accrued income calculations and consistent revenue recognition across financial reports.
Trusted by Finance Teams Who Cannot Afford Errors
ScaleXP clearly understands the pain points of monthly close. All my accrual and deferred revenue manual journals in Xero are now automated — ScaleXP reads invoices and bills directly, pushes entries through, and maintains a full audit trail of every change. What used to be a risky, Excel-heavy process is now a half-day job.
We started using ScaleXP fully in the last few months and are already finding that it's slick automation is saving us numerous hours a month. Gone are the days of running lengthy reports and analysing data. ScaleXP is a must for anyone who wants to streamline their accounts and save time. Love it.
FAQs
What is accrued income in accounting?
Accrued income is revenue that has been earned but not yet invoiced or received. Under accrual accounting, revenue must be recognised in the period it is earned, even if invoicing occurs later.
How is accrued income different from deferred revenue?
Accrued income refers to revenue earned but not yet invoiced, while deferred revenue refers to cash received before revenue is earned. Accrued income increases revenue, while deferred revenue represents a liability until the service is delivered.
Why is accrued income important for financial reporting?
Accrued income ensures revenue is recognised in the correct accounting period, which improves the accuracy of financial statements and ensures compliance with accounting standards such as IFRS and GAAP.
How does ScaleXP automate accrued income?
ScaleXP monitors accounting and operational data, applies AI-driven accrual logic based on IFRS and GAAP frameworks, and generates structured journal entries automatically.
What data sources can be used to accrue revenue?
ScaleXP can accrue revenue by reading invoice data, importing draft invoices, analysing repeating invoices, and connecting directly to CRM systems such as HubSpot, Salesforce, and Pipedrive.
Does ScaleXP work with Xero and QuickBooks Online?
Yes. ScaleXP works alongside Xero and QuickBooks Online. Accrued income journals support Xero Tracking Codes and QuickBooks Classes.
How does accrual automation improve month-end close?
Automated accrual schedules remove manual calculations and journal preparation from the close process. Finance teams maintain accurate accrual balances throughout the month.
Can accrued income be automated using accounting software?
Yes. Platforms like ScaleXP automate accrued income by analysing invoice data, draft invoices, recurring billing, and CRM pipelines to identify revenue that has been earned but not yet invoiced, and then generating journal entries automatically.