Automate prepaid expense recognition, automatically allocating prepaid costs to the relevant month, without the need for laborious spreadsheets. Prepaid expenses, lease payments, travel or event costs, sever hosting, even interest costs can be fully automated, streamlining your financial processes.
ScaleXP is a state-of-the-art finance automation platform. Automating prepayments and cost recognition in ScaleXP is simple.
Accounting teams that use ScaleXP close the month 75% faster, completely eliminating the need to track prepayments and expenses in spreadsheets.
ScaleXP’s algorithms are highly accurate and able to allocate costs by day, week, quarter or across years. You can use the ScaleXP software platform to:
ScaleXP imports and processes bills daily, ensuring your prepaid expenses are always up to date. There is no need to worry about a colleague’s holiday or wonder when the prepayments spreadsheet was last updated.
In two clicks, your accounting system is connected. The system will then go to work creating a prepayment schedule for you. The results are ready in about 15 minutes.
All costs recognised are in line with IFRS and GAAP. Easily troubleshoot by clicking a bill or line item to see the fine details. Quickly export to spreadsheets to share line by line cost allocation with auditors.
ScaleXP is one of the top apps in the Xero app store and was awarded ‘2023 Xero Staff Pick’ and the ‘2025 Xero Featured App’.
Create greater accountability with accurate cost allocation by month.
Close the month faster and ensure your financials are 100% accurate, even after multiple late adjustments.
Provide fully accurate financials each month, without tracking costs in spreadsheets.
Modifications to the bill are automatically detected using sophisticated tagging technology. Any modification is imported into ScaleXP and processed automatically.
Credit notes are handled in exactly the same way as bills, ensuring that all costs are spread without the need for spreadsheet tracking.
Yes. ScaleXP automatically identifies and calculates accruals and prepayments based on your live accounting and billing data. The system analyses invoices, purchase orders, and transaction patterns to determine which expenses or revenues need to be deferred or accrued, ensuring that each item is recognised in the correct accounting period.
AI-driven logic applies your company’s accounting policies consistently and prepares all associated journals automatically. Each journal entry includes detailed descriptions and supporting data, giving you full visibility and the ability to review or amend entries before posting.
All calculations and journal postings comply with IFRS and US GAAP standards, ensuring complete accuracy and audit readiness. With ScaleXP, finance teams can eliminate manual spreadsheets, reduce risk, and close the books faster — while maintaining total confidence in every adjustment.
All calculations follow accounting best practices and are fully traceable, including IFRS and GAAP principles. Each journal entry includes detail-level data, making audit reviews straightforward and reliable.
ScaleXP continuously syncs data, automatically capturing late or updated entries. Adjustments flow into reports and journals in real time — no manual reconciliation needed.
Yes. All journals can be exported and posted back into your accounting software in 2 clicks.
Yes. ScaleXP automatically identifies and calculates accruals and prepayments based on your live accounting and billing data. The system analyses invoices, purchase orders, and transaction patterns to determine which expenses or revenues need to be deferred or accrued, ensuring that each item is recognised in the correct accounting period.
AI-driven logic applies your company’s accounting policies consistently and prepares all associated journals automatically. Each journal entry includes detailed descriptions and supporting data, giving you full visibility and the ability to review or amend entries before posting.
All calculations and journal postings comply with IFRS and US GAAP standards, ensuring complete accuracy and audit readiness. With ScaleXP, finance teams can eliminate manual spreadsheets, reduce risk, and close the books faster — while maintaining total confidence in every adjustment.
ScaleXP is built specifically for lean finance teams who need to do more with less. By automating repetitive month-end tasks, reconciliations, and reporting, the platform frees up hours every week — allowing your team to focus on strategic priorities instead of admin.
Even with limited resources, you can deliver enterprise-level reporting, compliance, and analysis. ScaleXP becomes your digital finance assistant, handling the heavy lifting while you stay in control.
You can start a free 7-day trial directly from the ScaleXP website — no credit card required. Connect your accounting system and see how automation accelerates your next close.
ScaleXP is built with enterprise-grade security to protect your financial data at every stage. All information is encrypted in transit and at rest, and hosted on secure, SOC 2–compliant infrastructure. Access is tightly controlled through user permissions and audit trails, so only authorised team members can view or edit data.
The platform is fully SOC2 Type 2 and GDPR compliant. Our commitment to data integrity and privacy means you can automate confidently — knowing your financial data is protected by the same standards trusted by leading finance teams worldwide.
ScaleXP provides a hands-on onboarding experience led by our dedicated Customer Success team, ensuring your finance team is fully up and running in days, not weeks. Every new customer receives guided setup support, best-practice configuration, and personalised training sessions tailored to their accounting system and reporting structure.
Ongoing support is included via live chat, email, and knowledge-base resources, so help is always available when you need it. Our Customer Success team is consistently rated 5 stars by Xero users and 4.9 by QuickBooks users, reflecting the exceptional service and responsiveness we provide at every step of your journey.
With ScaleXP, you’ll have expert guidance from implementation through to optimisation — ensuring automation delivers measurable results quickly and smoothly.
Getting started with ScaleXP is easy! Try it for yourself free for 7 days. Or, if you have specific questions, just use the button to the right to schedule a quick meeting.
