QuickBooks USERS

Painless Prepaid Expense Automation

Bill for lease covering 3 years from 1 April

Automate prepayment expense recognition, automatically allocating costs to the relevant month without the need for laborious spreadsheets. Prepaid expenses, lease payments, travel costs, and interest costs can be fully automated.

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Bill for lease covering 3 years from 1 April

ScaleXP fully integrates data from QuickBooks with these CRM systems

Hubspot integration
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illustration of importing key bill information

Prepayments made simple

illustration of importing key bill information

Automating prepayments and cost recognition in ScaleXP is simple. 

  • All bills are imported directly from QuickBooks.
  • A sophisticated series of natural language algorithms read and process all the text and data on each bill.
  • Expense schedules are prepared for you with costs automatically allocated to the relevant month.
  • Journals can be posted into QuickBooks Online in a few clicks.

Close the month 3- 5 days faster

support fee covering 3 years

Accounting teams that use ScaleXP close the month up to 5 days faster, completely eliminating the need to track prepaid expenses in a spreadsheet:

  • Deep links to QuickBooks ensure all bills, credit notes - even late modifications - are processed.
  • Multiple currency support ensures that all data in ScaleXP matches QuickBooks precisely.
  • Full audit detail can be downloaded to a spreadsheet - by supplier, GL account code, even bill line item.
support fee covering 3 years
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Improve accuracy

Our algorithms are highly accurate and able to allocate costs by day, week, quarter or across years.

  • Improve the accuracy of all prepaid expenses, even across bills with 100s of line items.
  • Allocate costs by month, or precisely by day.
  • Works with any type of costs from leasing charges, to marketing spend, to travel, conference or event costs. There's no limit.

With ScaleXP you can

Ensure your data is alway accurate

ScaleXP imports and processes bills daily, ensuring your prepaid expenses are always up to date. There is no need to worry to wonder when the prepayments spreadsheet was last updated.

Get Started Easily

Getting started with ScaleXP is easy. In just a few clicks, you can connect QuickBooks and ScaleXP. The system will then go to work creating a prepayment schedule for you. The results are ready in about 20 minutes. It's that easy.

Ensure you are audit ready

All costs recognised are in line with IFRS and GAAP. Easily troubleshoot by clicking a bill or line item to see the fine details. Quickly export to spreadsheets to share line by line cost allocation with auditors.

What our customers say

We are using ScaleXP to untangle a number of complexities in our business model. ScaleXP is giving us the agility we need to make business decisions in a more informed way and at a faster pace than we've even been able to before. The client support team has been exceptional in digging into our needs and ensuring the platform is delivering!
Michelle - Finance Director - Xero App Store Review
Excellent system, the team are extremely knowledgeable and help set everything up. Super easy to use.
Jen - Finance Controller - Xero App Store Review
Thanks to ScaleXP we're now producing more insights, faster and with greater accuracy. The system is intuitive, user friendly and constantly improving. The team made us successful with the product from the outset.
Tom - Commercial Analyst - Xero App Store Review
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Who uses ScaleXP?

Get real time access to your data, without waiting for spreadsheets to be updated. Review and share your data, creating impact across the company.

Consolidate instantly, as soon as the subsidiaries have finished their close.  Never miss a late adjustment.

Eliminate inevitable spreadsheet errors. Build confidence in your numbers with schedules that are easy for others to review and understand. 

Interested in learning more?

Book a short demo