See how ScaleXP works with Xero, QuickBooks or Zoho Books.
In a 30-minute demo, we’ll show the relevant workflows using example data and discuss how they could apply to your finance process. Complex requirements? Discuss them with us first.
QuickBooks & Xero users
Automate Cost Accruals Without Spreadsheets
Finance teams using ScaleXP spend less time each month on manual accrual preparation and spreadsheet tracking.
- Recognize costs in the correct accounting period
- Eliminate spreadsheet-driven accrual tracking
- Improve margin accuracy and financial control
5.0
on the Xero App Store (75+ reviews)
ScaleXP is an approved app for leading accounting & CRM systems
How ScaleXP Automates Cost Accruals
ScaleXP automates cost accrual calculations and journal preparation using accounting data.
AI models designed specifically for finance teams apply IFRS and GAAP accounting logic to generate structured accrual schedules and journals. Finance teams maintain accurate cost recognition throughout the accounting period.
How It Works
- Identify Accrual Candidates: ScaleXP detects costs needing accruals from accounting and operational data.
- Capture Draft Bills or POs: Accruals can be created from draft bills or purchase orders for early cost insight.
- Apply Accrual Logic: AI applies consistent IFRS and GAAP-based accrual rules.
- Generate Accrual Journals: Journal entries are auto-created and ready for ledger posting.
- Update Accrual Balances: Balances update automatically when supplier invoices arrive.
Complex accruals?
If you have unusual accrual logic, supplier bill or month-end requirements, talk them through with us.
What Changes for Your Finance Team
Before ScaleXP
- Accrual calculations are maintained manually in spreadsheets
- Journals prepared manually during month-end close
- Accrual balances recalculated repeatedly during close
- Supplier invoices trigger manual schedule updates
After ScaleXP
- Accrual schedules are calculated automatically from financial data
- Journals prepared automatically for finance review
- Accrual balances update automatically each period
- Supplier invoices trigger automated accrual releases
Strengthen Financial Governance
Structured accrual workflows provide greater visibility and audit readiness.
Finance leaders gain traceability across accrual schedules, journal entries, and supplier invoices.
- Clear audit trail for accrual journals
- Transparent financial reporting processes
- Improved accounting policy control
Customer result
Excel-heavy journals reduced to a half-day job
Accrual and deferred-revenue journals in Xero are now automated, with entries pushed through and a full audit trail maintained.
“All my accrual and deferred revenue manual journals in Xero are now automated — ScaleXP reads invoices and bills directly, pushes entries through, and maintains a full audit trail of every change. What used to be a risky, Excel-heavy process is now a half-day job.”
Emmanuel
Xero review
Save Time Every Month
Automated accrual calculations remove manual preparation from the month-end close process.
Finance teams spend less time preparing accrual schedules and journals by hand each month.
- Reduced spreadsheet preparation
- Faster close preparation
- More time reviewing financial results
Improve Cost Recognition Accuracy
Accrual calculations are applied consistently across accounting periods.
AI models designed for IFRS and GAAP accounting frameworks ensure structured cost recognition across financial reports.
See how this fits into ScaleXP’s broader AI journal automation capabilities.
- Accurate product and service margins
- Reduced risk of missed supplier invoices
- Consistent accrual logic across reporting periods
With the ScaleXP platform, you can:
- Close the Month Faster: Continuous accrual preparation reduces manual work during month-end close and stabilizes the close process.
- Eliminate Spreadsheet Accrual Schedules: Automated accrual calculations replace spreadsheet logic used for tracking expenses and generating journals.
- Increase Reporting Accuracy and Control: Finance leaders gain reliable accrual calculations and consistent cost recognition across financial reports.
Accruals FAQs
What is accrual automation?
Accrual automation calculates expenses that should be recognized before supplier invoices arrive. ScaleXP automates accrual schedules and journal preparation using accounting data so finance teams maintain accurate financial statements throughout the accounting period rather than adjusting results during month-end close.
How does ScaleXP automate accrual calculations?
ScaleXP monitors accounting activity and identifies transactions that require accrual treatment. AI models trained on IFRS and GAAP accounting frameworks apply consistent accrual logic and generate structured journal schedules. Finance teams review and approve journals before posting to the general ledger.
Can accruals be generated from purchase orders or draft bills?
Yes. ScaleXP can generate accrual entries using purchase orders or draft supplier bills. This allows finance teams to recognize expected costs earlier and maintain accurate margin reporting even before supplier invoices are received.
Does ScaleXP work with Xero and QuickBooks Online?
ScaleXP works alongside Xero and QuickBooks Online. Accrual journals support Xero Tracking Codes and QuickBooks Classes, ensuring costs are allocated correctly across departments or projects.
How does accrual automation improve month-end close?
Automated accrual schedules remove manual calculations and journal preparation from the close process. Finance teams maintain accurate accrual balances throughout the month, reducing late adjustments and making the close process faster and more predictable.