Automated Cost Accruals — Always Accurate, Always Current

See your true costs in real time, not weeks later

Accruals are essential for understanding margins, profitability, and runway. Yet for most growing teams, cost accruals are still manual, delayed, and unreliable.

ScaleXP automates cost accruals continuously, so your P&L reflects reality every day, not just after month-end.

No spreadsheets. No guesswork. No surprises.

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ScaleXP is an approved app for leading accounting & CRM systems:

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Why Cost Accruals Break as You Scale

Accruals weren’t designed for modern, fast-moving businesses

  • As your business grows, cost recognition becomes harder to manage:
  • Cloud and usage-based services fluctuate daily
  • Contractors, tools, and services don’t align to calendar months
  • Spreadsheet logic gets copied, tweaked, and quietly broken
  • The result is predictable. Costs lag behind reality, margins become unreliable, and month-end turns into a clean-up exercise.

What SME finance teams struggle with

  • Manual accruals maintained in spreadsheets
  • Costs recognised too late to inform decisions
  • Inconsistent treatment across periods and cost categories
  • When costs lag behind reality, decisions suffer.

See how ScaleXP automates manual finance processes

How ScaleXP Automates Cost Accruals

Continuous accruals, built into daily finance

  • ScaleXP turns accruals from a monthly task into a continuously updated finance process.
  • It connects directly to your accounting, billing, payroll, and operational systems to identify costs that require accrual, including:
  • Contractors and professional services
  • Cloud and usage-based infrastructure
  • Software subscriptions
  • Project and delivery costs
  • Costs are captured as they occur, without manual tracking or chasing invoices.
  • ScaleXP then applies consistent accrual logic across time periods and cost categories. As your business changes, the logic adapts automatically, without rebuilding spreadsheets or journals.
  • The platform:
  • Monitors supplier bills as they arrive
  • Proposes accrual releases automatically
  • Produces clear, audit-ready journal schedules

Always-Accurate P&L, Every Day

  • As new data flows in, accruals and releases update automatically.
  • That means:
  • Accurate product and service margins
  • Fewer surprises at month-end
  • Less reliance on memory for missed costs
  • A clear, real-time view of profitability
  • Your P&L reflects today’s business, not last month’s assumptions.

Full Transparency and Control

  • Every accrual in ScaleXP is:
  • Fully traceable to its source
  • Easy to drill into from summary to transaction
  • Clear, explainable, and audit-ready
  • Finance gains confidence. Leadership gains clarity.

Cost Accruals Before and After ScaleXP

Before ScaleXP

  • Accruals tracked in spreadsheets
  • Costs estimated weeks after being incurred
  • Last-minute journals at month-end
  • Inconsistent logic across teams or periods
  • Low confidence in margins and forecasts
  • Your P&L looks fine until close reveals the truth.

After ScaleXP

  • Costs accrued automatically as they happen
  • Consistent accrual logic every period
  • Real-time P&L with true margins
  • Full visibility from summary to source
  • Calm, predictable month-end
  • Your numbers reflect your business every day, not just after close.

Why Automated Cost Accruals Matter

Understand true margins by product, customer, team, or project, without waiting for close.

Accruals are already prepared before close begins. No fire drills. No late nights.

Accurate costs enable smarter pricing, hiring, and investment decisions while there is still time to act.

Finance and leadership work from the same live, trusted numbers.

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Built for Finance Leaders

Costs are accrued automatically as activity happens, not estimated at month-end. ScaleXP monitors data across systems and keeps accruals up to date throughout the period.

Accrual rules are applied consistently across cost types and time periods. As the business evolves, logic adapts without rebuilding spreadsheets or journals.

Every accrual is traceable from summary to source. Finance can review, validate, and explain every number with clear, audit-ready schedules.

AI proposes accruals and releases, flags changes, and monitors supplier activity. Finance remains fully in control of approvals and posting.

Accruals feed directly into live P&L and margin reporting, producing explainable, defensible numbers for leadership, boards, and advisors.

Works Seamlessly with Xero and QuickBooks Online

  • ScaleXP integrates directly with your accounting system.
  • For Xero and QuickBooks Online users, ScaleXP:
  • Connects to your general ledger
  • Aligns accruals with your chart of accounts
  • Produces clear, auditable journal schedules
  • Keeps your accounting system clean and compliant
  • You stay in control of posting. ScaleXP delivers clarity and confidence.

Accrual FAQs

Contractors, professional services, cloud and usage-based costs, software subscriptions, and project-based delivery costs.

AI applies consistent accrual logic, monitors supplier bills, proposes accrual releases, and flags anomalies. All outputs are transparent and finance-controlled.

No. ScaleXP prepares audit-ready journal schedules. Finance remains in full control of posting.

Yes. Continuous accrual preparation significantly reduces manual work and last-minute adjustments.

Yes. ScaleXP is built for SMEs that need enterprise-level accuracy without enterprise complexity.