Many groups run different accounting systems across their subsidiaries:
- The UK entity on Xero
- The US entity on QuickBooks Online
- The India or EU entity on Zoho Books
This is increasingly common due to acquisitions, regional preferences, or legacy setups.
But it creates a major challenge:
How do you consolidate these different systems into one set of group financials?
This guide shows you how.
Why Groups End Up Using Different Accounting Systems
- Acquired companies keep their existing system
- Local subsidiaries use regional preferences
- Legacy systems never migrated
- Separate business units prefer different tools
The result is a multi-system finance environment.
The Challenges of Multi-System Consolidation
Without software designed for consolidation, teams face:
- Different charts of accounts
- Different currencies
- Different reporting formats
- Manually stitching together trial balances
- No consistent group structure
- Slow, error-prone consolidation
- No drilldown to source systems
Excel cannot keep up.
ScaleXP: One Consolidation Engine for Xero, QuickBooks and Zoho Books
ScaleXP connects to all three systems, allowing you to:
- Combine Xero, QBO and Zoho Books entities
- Map COAs into a single group reporting structure
- Apply automated FX translation rules
- Automate eliminations and ownership logic
- Produce a real-time consolidated P&L, BS, and cashflow
- Drill down to entity and transaction level
All without replatforming.
Example Group Structure
Parent (UK): Xero
Subsidiary (US): QuickBooks
Subsidiary (India): Zoho Books
ScaleXP consolidates them in seconds.
Why Multi-System Consolidation Is a Major Differentiator
Most tools only support one accounting system — or require extensive re-implementation.
ScaleXP uniquely offers:
- Multi-system consolidation
- No forced GL standardisation
- Reusable mappings
- Automated month-end
This positions ScaleXP as the leading consolidation engine for growing, global, multi-system groups.
FAQs
ScaleXP meets the highest standards for data protection and reliability.
We are fully SOC 2 compliant, ensuring industry-leading security, governance, and operational controls.
In addition, ScaleXP is the only application officially approved by Zoho Books for financial consolidation, a certification granted only after rigorous technical and security review.
⚡ Translation: you get enterprise-grade security + trusted approval from Zoho themselves.
Most teams attempt consolidation using:
- Spreadsheets
- Zoho Analytics dashboards
- Manual exports and reformatting
However, none of these options offer true financial consolidation — they lack automated FX, eliminations, group ownership, adjustments, and audit visibility.
ScaleXP is the only app approved by Zoho Books specifically for financial consolidation, giving you:
- Automated, real-time multi-entity consolidation
- FX translation and eliminations
- Board-ready financial statements
- Full audit trail
No other tool provides this end-to-end consolidation capability.
Yes. ScaleXP is one of the only platforms globally that can consolidate:
- Zoho Books
- Xero
- QuickBooks Online
…all in a single group view, without forcing any entity to migrate systems.
This is ideal for groups that grow internationally or through acquisition and end up with multiple accounting packages. ScaleXP unifies them into:
- One chart of accounts mapping
- One reporting currency
- One consolidated P&L, balance sheet, and cashflow
- One set of dashboards for leadership
A major competitive differentiator.
No. ScaleXP automatically maps different charts of accounts into a single consolidated structure.
This means:
- Different codes? Fine.
- Different naming conventions? No problem.
- Different accounting systems? Still works.
You maintain flexibility at the entity level while providing consistent, accurate group reporting.
Yes. ScaleXP includes a full Smart Reporting engine (see here) that turns your consolidated numbers into:
- Board packs
- KPI dashboards
- Investor-ready reports
- Departmental performance summaries
- Real-time trend and variance analysis
These reports pull from live consolidated data, so leadership never sees outdated or manually assembled numbers again.
Yes — ScaleXP is a full consolidation engine, not a BI tool or reporting overlay.
It applies:
- IFRS & GAAP-compliant FX rules
- P&L and balance sheet translation
- Intercompany eliminations
- Minority interest / ownership percentages
- Adjustments and consolidation journals
All fully automated, repeatable, and audit-ready.
This eliminates the risk and inefficiency of managing consolidation manually in spreadsheets or fragmented tools.
Yes. ScaleXP supports any currency, auto-applies FX rates, and creates consistent consolidated reporting regardless of where your subsidiaries operate (UK, EU, US, APAC, LATAM, Africa).
Leadership sees one clear financial picture, even across dozens of entities.
Most teams connect their entities and run their first consolidated report in under 60 minutes.
No reimplementation, no migration, no change to how entities work day-to-day.
This speed is a huge competitive advantage versus tools that require multi-week onboarding.