quIckbooks & pipedrive integration

QuickBooks & Pipedrive Easily & Fully Integrated

Dashboard displaying financial data with QuickBooks and Pipedrive logos on a laptop screen.

Seamlessly combine data from Pipedrive with QuickBooks to make better decisions.

  • Stop revenue leakage by ensuing all invoices are issued on time
  • Track contract renewals
  • Easily query integrated data insights
Book a Demo
Dashboard displaying financial data with QuickBooks and Pipedrive logos on a laptop screen.
Laptop screen displaying a financial report with invoice details and a QuickBooks logo.

Smarter reporting

Laptop screen displaying a financial report with invoice details and a QuickBooks logo.

ScaleXP is an easy-to-use powerful solution designed for B2B finance teams, providing everything you need to seamlessly integrate QuickBooks & Pipedrive.

The system will track through the sales funnel, highlighting when deals are ‘closed won’, indicating that it is time to prepare the invoice. Sales pipelines and sales funnel conversion can be easily tracked over time, making it easy to compare current and historical performance.

Read more about Smart Reporting here

Revenue recognition streamlined

User interface of ScaleXP showing a revenue dashboard with subscription details and financial data.

ScaleXP streamlines all parts of revenue recognition, starting with deals won in Pipedrve.

  • As invoices are issued, ScaleXP will automatically allocate revenue by month, using all of the data and text on the invoice.
  • Manual tracking is reduced, and you have an accurate, real time view of revenue..

Read more about Revenue Recognition here

User interface of ScaleXP showing a revenue dashboard with subscription details and financial data.

Move your finance team from routine processing to powerful business partner

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Monitor sales pipeline

Monitor your sales pipeline over time to understand trends and issues. Easily track changes in the size of your pipeline by stage, number of deals, conversion between stages and closure rates.

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Booked vs. billed in a click

Easily check that all invoices are issued, using our booked vs. billed report. The report provides a list of deals won in Pipedrive and invoices issued in QuickBooks, making it easy to check that every invoice is issued and that all amounts are correct.

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Track actuals vs. targets, or forecast

Automatically track actual sales performance compared to a budget or latest forecast. Targets include a wide variety of metrics including number of deals in the pipeline, conversion rates by pipeline stage, deal conversion rates.

Financial reporting dashboard displaying metrics like MRR, ARR, CAC Payback, and LTV on a laptop screen.

Subscription & SaaS metrics made easy

Financial reporting dashboard displaying metrics like MRR, ARR, CAC Payback, and LTV on a laptop screen.

Pipedrive pipeline and conversion data can be combined seamlessly with QuickBooks to automate subscription metrics and KPIs.

Complex metrics such as ARR, MRR and unit economics can be fully automated using your QuickBooks and Pipedrive data.

Scale XP has a predefined metric library, filled with industry standard calculations, which are easy to customise for your business.

SaaS or tech companies read more here

Pipedrive + ScaleXP Delivers More

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+ QuickBooks

Pipedrive logo in green text on a transparent background.

+ accounting data

Fully integrate Pipedrive and accounting data, without the need for unique identifiers

Automate revenue forecasting, from integrated QuickBooks + Pipedrive data

Ensure all invoices are issued on time

In limited cases

Automatically track contract renewals  

In limited cases

Understand data using AI powered dashboards across integrated datasets 

Understand the highest growth customers, their channel, sector and geography

Automate business critical KPIs by fully integrated data sets

Book Demo
Nourish logo featuring a stylized design with blue and black text.

Join Nourish & hundreds of other companies automating complex financial reporting.

Nourish started using the ScaleXP revenue recognition, SaaS metrics and consolidation functionality in late 2022 to enable them to speed up production of monthly board packs and performance analysis.

3+ days

Saved per month

1,000+

Deferred Rev Accounts

6

Deferred Rev Accounts
We have been able to significantly reduce the time to prepare our monthly reporting packs, feeding into a group board pack at the click of a button with 100% accuracy. We also have a real time view of our ARR bridge, are able to get to SaaS metrics quickly and also to sanity check that invoicing aligns with contracts.
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John Billington
Chief Financial Officer

Dual integration FAQ’s

Revenue recognition can be fully automated from Stripe, Xero, QuickBooks, Sage Business Cloud, most versions of Sage 50, Microsoft Dynamics 365, Exact and other platforms. For the full list of our accounting integrations, just click here ->

A CRM connection is not essential. Revenue recognition can be fully automated using all of the data and text on your invoices. The only requirement is for the system to see your invoices. 

ScaleXP is built on a series of sophisticated natural language processing algorithms, which read and understand the text, just as a person would. Any date format can be used.  You can even mix and match American date format (mm-dd-yy) and British date format (dd-mm-yy). 

The system also understands words which convey time such as annual, quarterly, 6 months, 2 weeks, 6 days, just about anything you can think of. If a person can read and understand the revenue recognition period on your invoices, the ScaleXP algorithms will also understand. 

Xero and QuickBooks can be automatically updated with draft revenue recognition journals. You simply review and click to approve. Journals can not be automatically passed to Sage or Dynamics, but ScaleXP provides the full journal and a comprehensive CSV download. 

Yes, of course. ScaleXP provides a full breakdown of both Revenue (on the P&L) and Deferred Income (on the Balance Sheet). It will work across all of your accounts, as many as you have. 

Schedules can be viewed by customer, by invoice, and by general ledger code. An audit trail of all journals passed to the accounting system. And, in case that’s not enough, all schedules can be downloaded to an Excel file.