Fathom alternatives for Xero, QuickBooks and multi-entity reporting

Fathom is a reporting, analysis and forecasting tool used by accountants, advisors, small and medium businesses, and groups. Teams usually look at alternatives when one of three things changes: the group outgrows a consolidation limit, ownership becomes more complex, or the board wants SaaS and CRM metrics next to the group accounts. This page sets out what Fathom publishes, who it suits, and how ScaleXP and Joiin compare. ScaleXP publishes this comparison. Competitor details come from each vendor's own website and were checked on October 15, 2026.

What Fathom does

Fathom's homepage headline is "All-in-one reporting, analysis & forecasting", and the site says it is "Powering insights for 110,000+ businesses worldwide". Its published features include:

• Analysis and KPIs: financial analysis, KPI tracking, and custom and non-financial KPIs.
• Management reporting: custom reports that combine commentary, charts, tables and financial statements, with scheduled delivery.
• Forecasting: "Three-way cash flow forecasts" covering the P&L, balance sheet and cash flow, with scenarios.
• Consolidation: "Apply inter-company eliminations to see the true business position", with the option to "override our default historical exchange rates with your own custom exchange rates."
• Integrations: Xero, QuickBooks Online, QuickBooks Desktop, MYOB, Sage Accounting, FreeAgent, Access Financials UK, Excel and Google Sheets.

Fathom's entity limits

Fathom's consolidation page answers two questions with two figures: "Fathom can consolidate up to 300 entities in a single consolidated group" and "Fathom supports multi-currency consolidations of up to 50 entities." Its pricing page describes consolidated reporting "for up to 300 entities, across systems and currencies", without the 50-entity multi-currency figure. If your group reports in more than one currency, confirm with Fathom which limit applies.

Fathom pricing

Fathom prices by the number of companies connected. Its pricing page shows Pro at $450/month with 25 companies included, plus $17 per extra company, and quotes Enterprise for more than 50 companies. "Multi-currency consolidations with eliminations" is listed under Pro. Consolidated groups "are free of charge and there is no limit on how many consolidated groups you can create." Fathom offers a 14-day free trial and describes itself as "a monthly pay as you go service with no contracts."

Who Fathom suits

• Accountants, bookkeepers and advisors who report for many client companies, a group Fathom names directly.
• Businesses on ledgers outside Xero and QuickBooks Online, such as MYOB, FreeAgent or Sage Accounting.
• Franchises and groups that want reporting, three-way forecasting and consolidation in one tool, on a monthly plan with no contract.
• Groups whose structure has no partial ownership or minority interests, since Fathom states it "does not natively support partial ownerships or minority interests."

Fathom alternatives

ScaleXP

ScaleXP is finance automation and reporting software for finance teams on Xero, QuickBooks Online and Zoho Books. For groups, it consolidates up to 50 entities into a group P&L, balance sheet and cash flow. It converts subsidiary results into the parent currency at month end, and applies eliminations to the intercompany accounts you map. Entities without a supported ledger can be added through the Trial Balance (Google Sheets) integration. HubSpot, Salesforce or Pipedrive connects at the parent for group-wide metrics, and consolidated reports feed board packs. See financial consolidation software and smart reporting.

Strengths: 30+ SaaS metrics, such as MRR and churn, consolidated at the parent alongside the group accounts; revenue and month-end journals for Xero and QuickBooks; rated 5.0 on the Xero App Store (75+ reviews), a 2023 Xero Staff Pick and a 2025 Xero Featured App; plans from $125/month; a 7-day free trial on your own Xero or QuickBooks Online data, with no card.

Limits: ScaleXP connects to Xero, QuickBooks Online and Zoho Books only. It does not connect to Sage, MYOB, FreeAgent or QuickBooks Desktop, so those entities come in as trial balances. Non-controlling interest is handled by adding a consolidation adjustment entity, not by setting ownership percentages. The 50-entity ceiling is lower than Fathom's published group limit.

Joiin

Joiin is a consolidation and reporting tool that says it supports "businesses managing multiple entities, from just two to an unlimited number." It lists Xero, QuickBooks Online, Sage, FreeAgent, Zoho Books, Pennylane, Puzzle, Fortnox and spreadsheets as integrations. Its intercompany page says you can "Assign a percentage ownership to each of your Xero, QuickBooks or Sage entities" and "Consolidate partially-owned subsidiaries".

Strengths: COA mapping and eliminations on every plan; percentage ownership; "Unlimited users, reports and clients"; Stripe data for "billed MRR, run-rate MRR and customer churn" on the Pro and Max plans; a 14-day free trial with no card.

Limits to weigh: forecasting and Stripe data are not on the Core plan, and "Advanced FX with your own rates" is on the Max plan only. Joiin names no CRM integration; CRM and marketing tools connect through its API or Zapier. Its pricing page lists MYOB, while its integrations page says "MYOB support is on the way". Pricing is set "By the number of companies you consolidate".

Comparison table

How each tool describes its consolidation and reporting on its own website.

Sources: vendor websites listed at the end of this page, checked October 15, 2026. "Not published" means the vendor does not state it on the pages checked.

How to choose

• Count entities and currencies. Under 50 entities, all three fit on count alone. Above 50, check Fathom's multi-currency figure and Joiin's plans.
• Check every entity's ledger. MYOB, QuickBooks Desktop or FreeAgent entities point to Fathom or Joiin. Zoho Books entities point to ScaleXP or Joiin.
• Map your ownership structure. If you have partially owned subsidiaries, look at how each tool records ownership: as a setting (Joiin), as an adjustment entity (ScaleXP), or outside the tool (Fathom, by its own statement).
• Decide what the board pack must show. If it needs ARR, MRR, churn or pipeline beside the consolidated P&L, compare SaaS metric depth and CRM sources. If it needs three-way cash flow forecasts, Fathom publishes them.
• Who uses it? Advisors reporting for many clients and in-house finance teams running one group weigh price per company very differently.
• Trial on real data. All three publish free trials. Load one month-end and check the eliminations and FX against your own consolidation.

Summary

Fathom covers a broad set of ledgers, three-way forecasting and large consolidated groups, with two published entity limits that multi-currency groups should confirm. Joiin publishes percentage ownership and a wide ledger list. ScaleXP is narrower on ledgers (Xero, QuickBooks Online and Zoho Books), and adds SaaS metrics, CRM data and month-end journals to group reporting. Choose by entity count, ledgers, ownership structure and what the board pack has to show.

Frequently asked questions

Sources

• Fathom: home, consolidated reporting, pricing, integrations
• Joiin: pricing, integrations, consolidations, intercompany management
• ScaleXP: setting up consolidated reporting, consolidation adjustments

All vendor pages checked October 15, 2026.